GUIDE

Wedding QR code sign wording and where to put it

The QR code is only as good as the sign next to it. Event-app makers and wedding planners keep landing on the same advice: name the action, say what is in it for the guest, and put the code where people already have their phones out. Here is wording you can copy, and the placement list.

Printing table cards?ReelKept makes them for you, with your event's QR code and short link already on each card. See how ReelKept works.

Wording you can copy

Every good sign says what to do, why, and how long it takes. Pick one and change the names.

Table card: Scan to film our night. Take a few clips, send a message to Sam and Alex, and help us keep every moment. It takes about ten seconds. Guests must be 18 or older.

Entrance sign: Film the party with us. Scan this code, tick one box, and start filming. Your clips go straight to Sam and Alex. No app to download.

Bar sign: Waiting for a drink? Leave Sam and Alex a 20-second message. Scan here.

Dance floor sign: Film the dance floor. Your best moves are in the film. Scan here.

Thank-you card: Did we miss a clip of yours? You can still add it. Scan or visit the link.

Where guests actually scan

Table cards. Planners and event-app makers point to these as the highest-impact spot, because guests sit for a long stretch with their phones close by.
The entrance or welcome sign. It catches everyone as they arrive.
The bar and cocktail hour. People wait in line and pull out their phones.
The dance floor edge. A small sign reminds guests to film the best part of the night.
Ceremony programs and thank-you notes. They catch late uploads from guests who forgot during the day.

Small things that raise the scan rate

Announce it out loud once. A single mention from the DJ or emcee, after dinner is served, does more than any sign.
Print the link too. Some guests will not scan. Put a short link under the code, and ask a friend in the wedding party to text it to the group.
Make the code big. Print it large enough to scan across a table, with space around it.
Tell guests it is private. People are more willing to share when they know where clips go.

One event-app maker reports a single wedding where 78 guests uploaded 1,100 photos after table cards and a DJ announcement. That is one vendor's story, not a promise of results, but it shows the pattern.

Get printable table cards

When you book an event with ReelKept by Lumi, your account makes printable table cards with your event's QR code and link already on them.

Test it before the day

Scan the printed card with two different phones, one older and one newer.
Scan it in the lighting of your venue, since dim rooms can make codes harder to read.
Check the link on cellular data, not only on the venue Wi-Fi.
Ask someone who has never seen it to try it and tell you where they hesitated.

Questions people ask

What size should the QR code be?

Big enough to scan from arm's length, with a clear blank border around it. A table card that is a few inches wide works. Test it with two different phones before printing a lot of copies.

Should guests scan at the ceremony?

You can leave the ceremony off the sign if you want an unplugged moment. We explain how to word that in our unplugged ceremony guide.

What if a guest cannot scan the code?

Print the short link under the code. Guests can type it or open it from a text message.

Do guests need to be a certain age?

Guests must be 18 or older to join a ReelKept event. Say so on the sign if you are inviting families with teenagers.

Keep reading

How to collect videos from your wedding guestsFive ways to gather clips, and how to get guests to send them. Phone-free ceremony? How to still get guest videoWording for a sign and your officiant, and a plan for the rest of the day. Video guest book ideas (and how to pick one)Four ways to get video messages from guests, and what each costs you in effort. What is ReelKept by Lumi?One film from everyone's phones.

Sources

Last updated October 16, 2026.